The governance process for accessing data ensures industry good data is protected from misuse and inappropriate distribution. All requests and data provisioning (including the intended use) will be tracked and monitored.

• What data does DIGAD contain?

  DIGAD contains both core and non-core data, and there are separate regulations or conditions which control the use and distribution of each data set.

  The Core Data comprises 46 fields of raw data prescribed in the Dairy Industry (Herd Testing and New Zealand Dairy Core Database) Amendment Regulations 2014. The data is generated through herd recording (calvings/matings etc.) and herd measurement (herd testing, herd weighing). Data is initially collected by herd recording providers, who then pass it on to the DIGAD. There are regulations which restrict the use of Core Data, click here for further detail, set out in the Regulations 2014.

  Non-Core Data is also supplied by herd recording providers and includes information such as body condition score, and traits other than production such as udder support and cow temperament which are collected and assessed by Participating Breed Society inspectors. The distribution of this data is governed through an agreement with the supplier and there are conditions around data use. Anyone requiring access to this data should discuss their requirements with the DIGAD Administrator in the first instance.

  The primary use of Core and Non-Core Data is to calculate the Breeding Worth of animals through the Animal Evaluation function. This function is currently performed by LIC on behalf of DairyNZ. A project is presently underway to transition Animal Evaluation to DairyNZ; it is expected to be operational in late 2015.

Requests and subsequent data access is confidential. Details of the applicant, the intended use of data and the scope of data provided will not be disclosed outside DairyNZ or the Access Panel.

1. Contact DairyNZ: The Database Administrator will discuss the following:
   a. What data fields are required and the scope of data required e.g. current season, last five years, production data, or summarised data (link to fields available)
   b. Intended use of the data
   c. Data requirements from other sources – e.g. Some required data fields may not be held in DIGAD but could be available directly from Herd Recorders (LIC or CRV)
2. Cost estimate provided: An estimate for providing the required data will be calculated, including fees and extract costs.
3. Initial quote accepted: If the applicant decides to continue with their request, an Access Panel application form is completed and submitted to the Access Panel
4. Access panel review: The Access Panel will review the data requirements, applicant and the intended use of the requested data. If approved, the Access Panel may create specific Terms and Conditions that the Applicant must agree to prior to receiving the data.
5. Invoice supplied: DairyNZ will generate an invoice for the cost of data provision; this invoice must be paid before the data is extracted.
6. Data Supplied: The data will be extracted and provided in a secure manner e.g. Encrypted data transfer (email or desk)