The Health, Safety and Wellbeing of our staff and others in our workplace is important to DairyNZ. Our vision is to ensure everyone who comes into contact with, or contracts with, our organisation returns Safe Home Every Day (SHED).
As a contractor providing a service for DairyNZ, it’s important we work together to ensure we meet our joint obligations under the Health and Safety at Work Act 2015 (HSWA) and achieve the vision of Safe Home Every Day.
This page provides a minimum set of health and safety expectations for all contractors engaged to provide a service for DairyNZ. It also forms part of your health and safety agreement with DairyNZ. Please ensure you read through this guide and communicate these requirements to your workers and any subcontractors.
The way we work together
When two or more Persons conducting a Business or Undertaking (PCBU) work together, at the same location or through a contracting agreement, they will often share health and safety duties in relation to the same matter. These are called overlapping duties. The Health and Safety at Work Act 2015 requires PCBU’s with overlapping duties to consult, cooperate and coordinate activities so far as reasonably practicable.
To assist in meeting this duty DairyNZ has the following processes in place.
Health and safety agreement
All DairyNZ contractors must successfully complete our health and safety questionnaire and agreement before being able to undertake work at any of our sites. This provides:
- assurance that DairyNZ contractors have suitable health and safety processes in place to manage their health and safety obligations.
- a foundation agreement on how we work together under the Health & Safety at Work Act 2015.
We will invite you to you to renew the agreement after a period of 2 years if you are still providing services to DairyNZ.
All Contractors undertaking work at a DairyNZ site for the first time must be inducted before commencing any work. Your onsite DairyNZ representative can carry out the site induction.
The purpose of a health and safety induction is to:
- make you aware of the any site-specific risks and procedures (including emergency procedures)
- ensure you understand our processes (e.g. reporting an incident etc).
Please note that induction is required for each individual worker (not just one member of your work team) and for each individual DairyNZ site.
We may request you to complete a refresher induction if it has been some time since you worked at our site.
If DairyNZ require you to undertake work at a site that is not controlled by DairyNZ or yourself, it’s important that the property owner or representative makes you aware of any hazards or risks that you may be exposed to whilst working at the site. You are also required to inform the property owner or representative of any hazards or risks your work at their site may present.
Safe work practices
DairyNZ supports and encourages safe work practices. Our contractors provide a diverse range of services which carry different levels of risk. To manage these risks, we require all contractors that carry out physical works at our site, or at a 3rd parties site to complete and provide a Job Safety Analysis (JSA) prior to commencing work.
The JSA should include:
- A list of identified hazards and risks relating to each step of the task being undertaken
- How these hazards and risks will be controlled
- Personal Protection Equipment (PPE) required
Please provide your DairyNZ site representative a copy of the JSA for review before starting work. Similar documents such as a Safe Work Method Statement (SWMS) or Task Analysis (TA) are an acceptable alternative to a JSA.
If you do not have a JSA, or similar risk assessment document, a JSA template is available for you to use.
If you are a self-employed contractor that has been engaged to perform work under the direction and instruction of DairyNZ you are required to follow, and/or contribute to, any safe operating procedures or JSA’s.
Contractors that are desk-based are considered to have a low-risk profile and are exempt from this requirement to provide a JSA.
All contractors are required to provide evidence of competency (qualifications, experience, training records etc) if requested.
Safety observations monitoring
To gain assurance that risks are being effectively controlled, your DairyNZ representative may periodically carry out a safety observation inspection to confirm that work is being carried out safely and in accordance with the JSA provided.
You will be provided with immediate verbal feedback from the DairyNZ representative and given the opportunity to rectify any issues. If any serious risks to health and safety are identified, DairyNZ may direct the work to cease immediately until the issue can be resolved.
Safety requirements and responsibilities
Please adhere to the following safety requirements and responsibilities that are relevant for the work you perform for DairyNZ:
|CONSULT AND COMMUNICATE||Good communication and consultation is essential to managing risks and ensuring everyone is kept safe. Please ensure you regularly check in with your DairyNZ site contact person to:
|HAZARD AND RISK||
|PERSONAL PROTECTIVE EQUIPMENT||
|TRAINING AND COMPETENCY||
|PERMIT TO WORK||
|PLANT, MACHINERY, TOOLS AND EQUIPMENT||
|WORKING AT HEIGHTS||
|NOTIFIABLE WORKS (PARTICULARLY HAZARDOUS WORK)||
|DRUGS, ALCOHOL AND IMPAIRMENT||
Let's work together to ensure everyone returns 'Safe Home Every Day' (SHED).